Mail & Supply Clerk

Charlotte, NC

Post Date: 08/21/2017 Job ID: 23279 Category: Professional

Job Description:
  • They will need to have experience with a Neopost (or similar) postage machine and UPS Shipments.
  • They will sort incoming mail, as well as process outgoing UPS and USPS packages and mail.
  • They need to have a good working knowledge of Microsoft Word to include knowledge of merging letters and addresses.
  • They will also be working in facilities part time, ensuring equipment is working properly, supplies are stocked, etc.
  • More focus should be on the mailroom responsibilities.

  • Under close supervision of the designated manager or supervisor, performs mail room activities and tasks for one or more departments or a facility.
  • Responsible for receiving all mail deliveries and handling postal activities.
  • Sorts and delivers mail daily to internal departments.
  • Works closely with supervisor to contribute to a smooth and efficient mail room operation.
  • Acts as mail room lead in the absence of supervisor.
  • Recommends improvement to standard operating procedures.
  • Reroutes mail to subsidiaries and remote associates when necessary.
  • Reviews order forms for proper coding, quantities requested, and authorized approvals.
  • Ensures that deliveries are made to proper departments and associates.
  • Maintains established inventory levels by checking shelves and notifies supervisor at established reorder points.
  • Stocks vendor deliveries in supply or mail room and checks that deliveries confirm to purchase orders as to quantity and quality.
  • Assists Copy Center with delivery or shipment of completed print jobs.
  • Maintains supply inventory for Copy Center as requested.
  • Maintains and configures conference rooms as requested by departments.
  • Performs light maintenance such as moving furniture, hang whiteboards and/or pictures.
  • Complies with all appropriate policies, procedures, safety rules and regulations.
  • Performs related duties as assigned.

  • Working knowledge of mail room and postal operations and applicable regulations.
  • Ability to communicate effectively both orally and in writing.
  • Strong interpersonal skills.
  • Good analytical skills.
  • Strong organizational skills; attention to detail.
  • Ability to resolve issues quickly and efficiently.

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