Facilities Coordinator
Job Description
Facilities Coordinator (Excel + Vendor / Work Order Support)
Woonsocket, RI (On-site Tuesday–Thursday required)
Schedule: Monday–Friday, 8:00 AM – 4:30 PM
Pay: $25.00/hr
If you’re an organized, detail-focused coordinator who enjoys tracking data, supporting vendors, and keeping work moving across multiple priorities, this Facilities Coordinator role could be a great fit. You’ll support a retail facilities/trade program by monitoring work orders, assisting with vendor proposal review, and producing accurate KPI and compliance reporting. Training is provided, and you’ll work with a team that is primarily office-based.
What You’ll Do
- Support day-to-day coordination of service providers and facilities/trade vendors
- Assist with vendor proposal/quote review and approval tracking
- Track service levels (SLAs), compliance items, and performance metrics
- Monitor aging work orders and help maintain clean, accurate reporting
- Build recurring Excel reports using pivot tables, VLOOKUP/XLOOKUP, and strong formatting
- Track KPIs tied to work orders, compliance metrics, and service levels
- Help with administrative tracking tasks such as mail sorting/tracking and violation tracking
- Manage multiple workstreams at once and pivot as priorities shift
What We’re Looking For
- Verifiable High School Diploma or GED required
- 2+ years of experience in coordination, administrative operations, facilities support, trade support, property/vendor program support, or similar work
- 2+ years supporting vendors/service providers (proposals, SLAs, performance tracking, or business reviews)
- Strong reporting/analytics background with high attention to detail
- Intermediate to advanced Excel required (pivot tables, VLOOKUP/XLOOKUP, large datasets)
- Experience tracking KPIs, compliance metrics, service levels, or work order reporting strongly preferred
- Comfortable in a fast-paced environment; able to prioritize and manage stress effectively
- Strong MS Office skills (Excel, Outlook, Word)
- Must be able to work on-site in Woonsocket, RI Tuesday–Thursday consistently
Search keywords: facilities coordinator, vendor coordinator, work order coordinator, maintenance coordinator, facilities operations, property vendor management, SLA tracking, compliance tracking, KPI reporting, Excel pivot tables, VLOOKUP, XLOOKUP, data reporting, operations coordinator.
Job Requirements
What We’re Looking For
- Verifiable High School Diploma or GED required
- 2+ years of experience in coordination, administrative operations, facilities support, trade support, property/vendor program support, or similar work
- 2+ years supporting vendors/service providers (proposals, SLAs, performance tracking, or business reviews)
- Strong reporting/analytics background with high attention to detail
- Intermediate to advanced Excel required (pivot tables, VLOOKUP/XLOOKUP, large datasets)
- Experience tracking KPIs, compliance metrics, service levels, or work order reporting strongly preferred
- Comfortable in a fast-paced environment; able to prioritize and manage stress effectively
- Strong MS Office skills (Excel, Outlook, Word)
- Must be able to work on-site in Woonsocket, RI Tuesday–Thursday consistently