Office / Trader Assis

Mt Prospect, IL 60056

Posted: 01/28/2022 Category: Other Area(s) Job Number: 92333

Job Description

Full time Office Assistant / Administrative Assistant openings in the Mt. Prospect area with a major healthcare company! Starting ASAP! Apply now to Arely Ortiz with A-Line!

PAY RATE: $20.00

HOURS: 8 hr-shift between 8am –5pm, Monday through Friday.

On-site position

Job Responsibilities:
  • Contract report for President
  • Emailing month end statements to customers
  • COIs (Certificates of Insurance) – data entry of insurance form information
  • Emailing Trader contracts as they are entered in the mornings
  • Emailing Commodity Samples via USPS, UPS, and FedEx
  • Regularly billing loads for 7 traders
  • Reaching out to vendors, freight companies, and occasionally customers for paperwork via email and phone.
  • Posting billing batches
  • Emailing invoices to customers via email and USPS
  • Customs documents for loads going in and out of Canada
  • Monitoring and responding actively to emails (approximately 50-150 emails/day, 2 or more email accounts)
  • Identifying mailed invoices for other offices and emailing them out
  • Acting as a backup to other assistants in our other locations, which would mean assisting more people while an assistant is sick or on vacation

Additional Administrative Tasks:
  • Phones
  • Filing, label creation for files as needed
  • Inbound and outbound USPS (snail) mail sorting and distributing
  • Sorting and filing batch paperwork
  • Additional projects, as needed, such as helping mail out Christmas cards

  • High school diploma or GED
  • Admin experience
  • Use multiple programs at once
  • Excel knowledge

Why Apply:
  • Full benefits available after 90 days: Medical, Dental, Vision, Life, Short-term Disability
  • GREAT Hours!
  • Competitive Pay Rate!


Arely Ortiz - Apply Directly for Consideration!

Office Assistant, Admin Assistant, Administrative Assistant, Receptionist, Clerical, Office Clerk, Front Desk, Mail Clerk, Administrative
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