A-Line Staffing is now hiring a Facilities Services Assistant / Office Support Specialist in Los Angeles, CA! The Position would be working for a great company and has career growth potential.

This would be full-time / 40+ hours per week. - Must be available to work any 8-hour shift between normal business hours 8 am and 5 pm.

Pay Rate: $20 Per hour

Compensation

Benefits are available to full-time employees after 90 days of employment and include health, optical, dental, life, and short-term disability insurance

• A 401(k) with a company match is available for full-time employees with 1 year of service on our eligibility dates

Highlights

• This position is a contract assignment with the potential to hire permanently based on attendance, performance, and business needs
• The required availability for this position is normal business hours between 8 am-5 pm.

Responsibilities

• Reception/Conference/Meeting Rooms Setup and Catering
  § Perform all duties related to reception/switchboard including call and visitor handling
  § Meet, greet, and announce visitors in a professional manner
  § Ensure visitors are identified in accordance with security procedures. Handle hoteling/visitor office space requests as required
  § Monitor booking tool and communicate/liaise with colleagues booking conference rooms to verify requirements and expedite changes
  § Physical set up / break down of rooms for meetings
  o Ensure conference rooms and meeting rooms are stocked with equipment and/or refreshments daily, as required
  o Monitor to ensure housekeeping standards are maintained in conference/meeting rooms
  o Track upcoming conference/meeting room bookings
  o Ensure conference/meeting rooms are set-up as requested
  § Organize catered meals and provision of special equipment, as required
  § Perform daily maintenance and inventory of basic meeting room equipment such as speaker phones, tables and chairs, projector screens, lighting and heating/air conditioning
  § Proactively ensure that excellent housekeeping standards are maintained in conference/meeting rooms
  
  Facilities Services Support
  § Provide first-line support and guidance for all Facilities Services processes, systems, and tools - escalate issues in a timely manner and follow up/track to ensure issues are resolved appropriately
  o Also assists with ad-hoc requests for the office/market
  o Monitor the local Facilities Services mailbox and Service Central queue, responding promptly to inquiries
  § Ensure compliance with Soft Services Standard Operating Procedures and IT Smart Hands Standard Operating Procedures
  § Assist end users with the operation of audio-visual equipment
  § Help to maintain the overall cleanliness and order/organization of the office space
  § Assist with checking and coding of vendor invoices; monitor vendor performance
  § Work with the Facilities Services Manager, building management, and outside vendors to arrange for repairs and maintenance of office furnishings, fixtures, equipment, and space
  § Support space management activities, including monitoring occupancy limits and assisting with data reporting
  § Support maintenance of local asset inventory listings and floor plans
  § Manage all inventory levels (pantry/supplies) including daily stocking of all supplies for office and pantries
  § Participate in Day 1 orientation for new hires
  § Assist with Occupational Health and Safety updates (e.g., general space walk through for potential hazards)
  § Perform other Facilities Services duties as identified by the FSM which may include work on special projects
  § Escalate questions/concerns to the Facilities Services Manager
   
  Other Responsibilities
  Mail/Print Support
  § Cross Train in post and courier services to ensure timely collection and delivery, process outgoing mail and courier services procedures (USPS, FedEx, UPS, and other carriers)
  § Ensure operation of all mail support equipment and maintenance of Pitney Bowes
  § Troubleshoot printer problems
  § Coordinate maintenance of equipment including printers, binding equipment, laminator, postage machines, and courier label machines
  § Oversee stationery supplies and stock levels; place/coordinate orders for stationery/general office supplies; maintain appropriate records
  § Escalate Uniflow secure print issues following defined protocols
  § Ensure compliance with Mail, Print, and Reprographics Standard Operating Procedures
  § Escalate questions/concerns to the Facilities Services Manager
  
  Records logistics
  § Facilitate the retrieval of records from off-site storage, as well as their return to storage
  § Partner with the business and send inactive records to off-site storage (on an annual basis or due to on-site space constraints)
  § Maintain records management stock (e.g., files, labels, boxes)
  § Control access to highly sensitive files in compliance with Records Management guidelines
  § Escalate questions/concerns to the Facilities Services Manager/Corporate Records Management

Requirements

• High School Diploma or GED
• Attendance is mandatory for the first 90 days

If you think this Facilities Services Assistant position is a good fit for you, please reach out to me - feel free to call, e-mail, or apply to this posting! – Kyle Gregory