Secretary/Administrative Assistant

We are currently seeking an experienced Secretary/Administrative Assistant. If you think you’re a GREAT candidate and would like to be considered for immediate consideration, call/text 1+469-840-5624 or email at Dgreen@alinestaffing.com.

Job Description:
The Secretary/Administrative Assistant will provide administrative support to the Office of General Counsel (OGC) and other divisions as needed. This role involves handling various administrative tasks, organizing schedules, maintaining records, and supporting the office's daily operations.

Secretary/Administrative Assistant Schedule & Location:

• Onsite, Monday - Friday, 8:00 AM - 5:00 PM
• Location:  Austin, TX 78701
• Parking tag for offsite parking will be provided

Secretary/Administrative Assistant Salary/Wage:

• $18.00 - $22.00 per hour

Secretary/Administrative Assistant Duties:

• Greet visitors and answer telephones
• Direct callers to appropriate staff or departments and relay messages
• Assist with copying, scanning, submitting, and retaining documents/invoices
• Maintain spreadsheets tracking pending outside counsel invoices
• File documents and records (electronic and hard copy) per established filing systems
• Organize and schedule appointments for the Vice Chancellor and General Counsel
• Prepare professional correspondence, emails, and documents
• Assemble and bind materials for distribution to boards, administrators, and agencies
• Sort and distribute incoming mail
• Make travel arrangements for OGC staff and prepare travel reimbursement requests
• Monitor and order office supplies
• Review and process departmental vendor invoices for payment
• Interact professionally with OGC staff and other employees
• Perform other duties as assigned

Secretary/Administrative Assistant Required Qualifications:

• Strong ability to prepare clear, concise, grammatically correct correspondence and documents
• Ability to format simple legal documents and determine necessary actions
• Proficiency in Microsoft Office (Word, Outlook, Excel, PowerPoint)
• High attention to detail and ability to organize documents and coordinate projects
• Team-oriented with the ability to meet deadlines

Secretary/Administrative Assistant Physical Requirements:

• Must be able to work onsite during standard business hours

Secretary/Administrative Assistant Education:

• High school diploma or equivalent required

If you think you’re a GREAT candidate and would like to be considered for immediate consideration, call/text 1+469-840-5624 or email at Dgreen@alinestaffing.com.